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Need more help? Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen.

Incorrect instructions. Too technical. Not enough information. Since you are the only one who will use the appointment, you can add whatever you want.

Then, let’s attach the PowerPoint file we’ll be working on. The appointment is done. But let’s add a few more options. In Show As , you can choose how you want others to view your time. This is useful, if you share your calendar. We’ll get into sharing later. Next, you can set a reminder. If you don’t do anything, you will get a reminder message 15 minutes before the start time. Let’s change that to 1 hour.

Finally, let’s color-code the appointment by adding a Category. I have added a few of my own categories. Now, we can quickly spot the time we have set aside to work alone. There is the appointment. If you want to change the duration, select the appointment and drag the bottom border, or you can drag the whole thing to move it to a different time and date.

At one hour before the appointment start time, we get a reminder message. You can Dismiss the reminder, or click Snooze to be reminded again 5 minutes before the start. In the calendar, you can read the subject and maybe the location and some details, depending on how large an appointment is.

But if you want to see more details, just hold the mouse over an item to get a peek. One more thing that you might want to do is print an appointment. If you want to see how your appointment will look in print, view the print preview over here, and click Print. So now, you have the basics for creating and viewing appointments. Up next, we’ll get into more details on how to change calendar views.

Related topics. Calendar basics. Next: Email basics. Related topics Calendar basics. Outlook training. Create an appointment Since we are just starting out, let’s keep it simple and add a new appointment.

Want more? Add holidays to the calendar Print a calendar showing appointments and meetings Share an Outlook calendar with other people. Or you can keep to the basics. You can create a calendar that makes sense for you.

This area shows the time you selected on the calendar, but you can change it if you want. Need more help? Expand your skills.

Welcome to your Outlook calendar

 
For more information, see View multiple calendars at the same time. Not enough pictures. This behavior is by design. And it’s an easy way for you to move among the top Outlook features—Mail, Calendar, People, and Tasks.